ࡱ> 8;567 Lbjbj 9ccZDp8t | " """""""$e&"""""&"";%%%"R""%"%%^ "`8L#hQ0 t# T-""%"""""&&%"""""""""""""""" : Ƶ Schools Forum Thursday 13th December 2018 2:00 - 4:00 pm Ƶ and Midland Institute, Margaret Street B3 3BS  Present: Richard Green Primary Forum Maxine Charles Primary Forum James Hill Primary Forum Debbie James Secondary Forum Chair Mary Browning Governors representative Valerie Daniel Maintained nursery governor Elaine Dupree Maintained Nursery HT Steve Hughes Academies Representative (Special) Jon Harris Maintained Special HT Steve Howell PRU Representative City of Ƶ School Jane Gotschel Secondary Academies Representative Mike White Academies Representative Catriona Savage PVI representative (left the meeting at 4.05pm) Sara Reece PVI representative David Room Teacher Associations Joanne Stallard Support Staff Union representative Tim Boyes BEP Martyn Scott BCC Anne Ainsworth BCC Paul Stevenson BCC Lindsey Trivett BCC David Bridgman BCC Paul Crossley BCC Jaswinder Didially BCC Rachel OConnor Assistant CEO for Strategic Transformation Partnership (left the meeting at 2.40pm) In attendance: Janice Moorhouse (clerk)  1. Welcome and apologies for absence  Action2.1 2.2 The Chair welcomed Members and Officers to the meeting and introductions were made. Apologies for absence were received from Helen Porter Maintained Special HT Sharon, Scott BCC and Cllr Jayne Francis BCC Absent: Adam Hardy (BDES), Nicola Redhead Academies Representative (Alternative Provision) and Paul Doddridge (Primary Academy Representative)   2. Minutes of the meeting held on Thursday 8th November 2018 2.1Item 4.2: Sharon Stone reported a half day SEND workshop to be amended to read Sharon Scott reported a half day SEND workshop. Item 7.3: two items labelled 7.3: second item to be amalgamated in to one item with the first item. Item 8: 80% to be replaced with a significant drop. With the amendments as above, the minutes were agreed as a true and accurate record of the meeting. 3.Matters arising from the minutes Item 3: Update on membership: a two year term of office. The Chair reported: Mainstream academy representatives secondary: Mike White and Jane Gotschel. One vacancy. ACTION: JG to follow up the vacancy. Mainstream academy representatives primary: elected Special academies representative: Steve Hughes reported this was in hand. Governors: The Chair reported election to be held in late March 19. School and governor support had suggested considering appointing associate governors. ACTION: members suggestions of interested/appropriate governors to be sent to the Chair. One non-school representative nominated by those bodies representing the appropriate faith groups in respect of schools or academies with a religious character. ACTION: clerk to follow up on this vacancy. Item 5: Options for addressing potential Growth Fund shortfall: agenda item. Item 6: schedule of Retained Duties/actual spend/figures: agenda item Item 7.6: Facility time: Martyn Scott reported on information from School forum minutes on the 2011/12 budget. Primary: agreed in 2012 to 70% of what paid in the previous year. Secondary: agreed in 2012 to 20% of what paid in the previous year.  JG Members clerk 4. LA update 4.1 4.2 4.3 4.4 Anne Ainsworth reported Dr Tim O'Neill had been appointed as the new director of the new directorate education and skills. Dr ONeill to join the LA on 7th January 19. Libraries, adult learning, skills and employment, careers and youth services to joining the new directorate. JNC restructure: three Assistant Director posts Employability and Skills (Anne Ainsworth). Not funded from schools pot. Two education posts: Education and EY (funded from DSG) and SEND (funded from High Needs block) Recruitment for the two vacant posts to take place in the new year. The three ADs currently in post to leave the LA at the end ends of March 19. The Chair requested ACTION members to be informed once plans are firm for the period between ADs leaving and new staff in place. Anne Ainsworth report the LA budget consultation ended on 31st December 18. The Chair referred to the request at the November meeting for information on the written statement of action. Anne Ainsworth reported this would be available in January and ACTION would be circulated Anne Ainsworth thanked members for their support. The Chair thanked Anne Ainsworth for her honesty and openness in sharing information and reports with members. Anne Ainsworth had been a breath of fresh air.  LA LA 5. Minutes of Fair Funding Technical group meeting: Monday 26th November  5.1Minutes circulated with meeting papers. Martyn Scott reported responses had been made to the questions raised at the meeting.  6. Growth fund report  6.1 6.2 6.3 6.4 6.5 6.6 6.7 Members noted the content of the report 2019/20 for decision. Local Authorities permitted to retain funding to support Primary and Secondary schools (including Academies and Free Schools) with significant in-year growth in pupil numbers from Reception to year 11. The amount and criteria must be agreed by Schools Forum. New schools would be required to meet future demand, particularly for secondary phase. This was a new element to the proposed Growth Fund criteria. Jaswinder Didially reported that in order for the Local Authority to fulfil its duty to secure sufficient primary and secondary school places, new schools or phases might be proposed, for example a new school under the Free School presumption route, or a primary school becoming an all through school. Jaswinder Didially reported that in calculating individual schools funding formula from DSG, Ƶ proposes to allocate funding from September 2019 through School Budget Share by using forecast pupils in the Fair Funding formula. For these new schools or school phases an individual schedule will be provided that details the funding allocated for new places, in line with the Funding Agreement. This process meant the Growth Fund would be targeted for each new intake and for any additional classes opening across multiple year groups. Projected shortfall in funding 2019/20: 2.729m. Proposal to fund the growth shortfall based on LA financial modelling on the 2018 census pupil data information received from the LA Education Infrastructure service (EDI) Reduce central held growth fund by 0.700m to 2.3m* 2019/20. Reduce Falling Pupils Fund by 0.150m to 100k Use 50% of any unallocated schools block DSG above 0% MFG potentially 0.650m based on 2019/20 indicative DSG allocations from DFE. Balance of shortfall from carry forward growth underspends from 17/18 and 18/19 1.229m. (carried forward from 2017/18: 1.252m) Martyn Scott stated these were indicative figure; laying out he principles. ACTION: actual figures to be presented. The Chair commented the proposals for meeting the shortfall were short term/one year funding and, therefore, left problem for 2020/21 Martyn Scott agreed there were potential problems and a clear understanding on the funding to be received was needed. Mike White queried the accuracy of the figures on school numbers as they did not accord with those agreed by SF in 2017. Jaswinder Didially stated the trigger was ten or more. Each dealt with on a case by case basis. Criteria to determine in year allocation: ACTION: criteria to be clarified and additional information on the funding allocation for the previous year. The four bullet points listed under the proposal to fund the growth shortfall were agreed by members. Proposed that the Growth Fund set at 2.3m for 2019/20. Agreed Noted: 2.3m for displaced pupils on school closure could increase in year. Funding came from the school that had closed. LA/MS LA/JD  7. Falling Pupils fund  7.1 7.2 7.3 7.4  Members noted the content of the report 2019/20 for decision Jaswinder Didially reported that in 2018/19 the fund was set at 0.25m. The fund applied to all schools including Academies. The proposed criteria were unchanged from 2018/19.Commitments from the fund had been minimal since its inception. Proposed: to reduce the allocation by 0.150m to 0.100m. Schools meeting the criteria in 2019/20 to prepare a Business Case for checking and approval by the authority. Any agreed funding would be for a specified number of surplus places (within the Published Admissions Number or Current Pupil Number) at the full AWPU rate pro-rated based on the point in the year. David Room queried if it was appropriate to state make redundancies in the criteria The school will need to make redundancies in order to contain spending within its formula budget. Jaswinder Didially stated this was to match with DfE criteria. ACTION: to be reviewed Valerie Daniel asked if the statement applied to all schools. ACTION: to be checked Schools Forum members agreed an allocation for the Fund of 0.100m and unchanged criteria From 2018/19 for 2019/20.  LA/JD LA/JD8. Early Years Funding annual review 2019/20 8.1 8.2 8.3 8.4 8.5Members noted the content of the report for information and agreement Lindsey Trivett stated the report set out the previously agreed allocation of the Early Years funding for 2019/20 and the associated funding formula for providers as part of the three year plan from 2017 to 2020. As the Early Years DSG Steering Group had not met in the second half of the year, the level of scrutiny and oversight of the centrally retained element of the EY work had not been in place. Agreed rates for 3 and 4 year olds for providers: the universal rate in place since 2018/19 and no proposed changes. Protection element: a separate ring fe3nced element for use in maintained nursery schools. Noted: the DfE was not increasing the rate per child for 2, 3 and 4 year olds paid to Local Authorities in 2019/20 This to remain at the same rate as in 2017/18 and 2018/19. Lindsey Trivett reported that she had responded to the questions raised by members of Early Years Forum. Ensuring the DSG Steering Group was back up and running was a priority for 2019/20. Catriona Savage stated the report had been accepted by EY forum on the proviso that scrutiny was carried out on a monthly basis and reported at both EY Forum and School Forum. The Chair suggested ACTION: Lindsey Trivett to be invited to the SF meeting on 13th June 19 to feedback on scrutiny. Recommendations: Schools Forum: agree to continue to support the 2.9m central retention of the DSG in 2019/20 as previously outlined within the agreed 3 year model from 2017 -2020. note the funding rates to be applied to providers accept that a quality supplement will not be introduced in 2019/20 and will be considered as part of the rates review process for 2020/21 and beyond in line with the Government Spending Review Agreed. James Hill commented that there could be closure and redundancy and asked if monitoring of the situation would continue. Lindsey Trivett stated the EY team was working with a number of schools looking at sustainability and viability on a reactive and not a proactive basis. Maxine Charles queried the service re-design of the central team. Lindsey Trivett reported there had been a consultation with Unions in April 18 looking at elements around EY consultants followed in July 18 by a re-design of the remainder of the structure that was currently being finalised. Looking at delivering quality improvement support and delivery above the statutory minimum. Catriona Savage commented on concern related to pressure on good/outstanding provision that could result in a drop in standards resulting in too much pressure on EY consultants. LT/Chair/clerk 9. Central School Services Block and De Delegated budgets 2019/20  9.1 9.2 9.3Members noted the content of the report for decision Members noted: The outturn for 2107/18 and the forecast for 2018/19 were incorporated As requested (appendix 1) Centrally retained duties: corporate directors/ADs plus support: Anne Ainsworth stated this cost would be addressed in light of the restructure proposal. Martyn Scott stated an unallocated balance could come back to SF for allocation. Members could agree in principle for the balance to go into another area (e.g. Schools block) The Chair asked if it was extra money if vired into another block Martyn Scott stated it would be extra, a one off virement, a decision to be taken each year. After discussion, members agreed for the amount to be left unallocated and ACTION suggestions on how the amount could be spent to be brought to the March meeting. Noted: there was a need to be clear on the actual amount Recommendations Schools Forum to approve the proposed Central School Service block allocations set out in Appendix 1 (with the exception of licenses). Approved. Primary and Secondary representatives of LA maintained schools on Schools Forum approve (separately) for their sectors the proposed de delegated budgets set out in Appendix 2. De-delegation 2019/20: Contingencies: approved at the level presented. Behavioural Support Services: maintained primary only: noted: now looking at inclusion: approved Facility Time: Primary: approved. Secondary approved ACTION: LA: in 2019, accurate figures and information on how money allocated to be included in the information presented. Chair suggested ACTION a small working group be set up to work on understanding the funding mechanism for facility time.  LA LA  10. SEND High Needs budget demand and supply pressures (taken as the first agenda item)10.1 10.2 10.3 10.4 10.5 10.6 10.7 Rachel OConnor and Anne Ainsworth presented an overview of work undertaken following the joint Ofsted and CQC inspection to review the effectiveness in implementing the special educational needs and disability (SEND) reforms as set out in the Children and Families Act 2014 The work was being prioritised by all organisations involved with collective accountability and a written Statement of Action required by 7th December 2018. Anne Ainsworth stated the LA accepted the inspection findings. There were areas of good, strong practice and others that fell short of the expected standards. Now looking at sufficiency across the City with detailed evidence to properly reflect the level of need including elements related to Early Years. Managing the number of EHCPs was challenging. Following the inspection there had been weekly multi-partnership meetings involving all health providers and the voluntary sector and conversations and workshops with parents and carers. Rachel OConnor reported a joint jointly-resourced and integrated Childrens Partnership Improvement Team to be established. Already in place was joint work on the assessment process/identification going into an EHCP, increased funding for LAC, assessment for children about to start school, a new development pathway and reduced waiting time related to speech and language therapy. The Chair stated the paper on demand and supply pressure was very clear. Tim Boyes commented that it was good to have specific examples of what was beginning to work. The information was helpful for Headteachers. Steve Howell commented on the way of working in schools not always being suited to the health model and the importance of communicating and working together. Rachel OConnor reported interagency workshops were taking place and providing an opportunity to gain a collective understanding on pressures and issues. David Room asked if the increase in funding for LAC was a one off of sustainable. Rachel OConnor stated the investment was for 2019/20. To look at cost effectiveness and best practice. Anne Ainsworth reported work taking place on where the money was going, if spending was effective in regard to outcomes and the need to prioritise. Steve Hughes thanked David Bridgman for the useful and informative update Report to Schools Forum dated December 2018 that was produced in response to a request by Schools Forum for updated information concerning the current data in relation to children and young people with SEND in the City, the High Needs Block Budget Pressures and mitigation and the SEND Strategy moving forward Steve Hughes stated that Ƶ was not abnormal in relation to EHCPs. A strategy need to establish the role of maintained schools. An insufficient number of places meant pupils going to independent providers at a massive cost. Catriona Savage asked when EY would see an impact from the action plan. Anne Ainsworth reported EY was the next step in the plan and would be feedback in January 19. The Chair thanked Anne Ainsworth and Rachel OConnor for their input and commented that there was a sense of optimism. 11. Any Other Business 11.1Anne Ainsworth reported Dr Charlie Palmer SEND Professional Advisor DfE to attend School Forum on 10th January to give a presentation on the High Needs block.   Date of future meetings  Thursday 10th January 2019 2-4pm Pre-meeting 1pm Thursday 14th March 2019 2-4pm Pre-meeting 1pm Thursday 13th June 2019 2-4pm Pre-meeting 1pm The meeting closed at 4.10pm.       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(~!x/>T ksZzF{{J^ #T$-7=NAKTVVQbf)in w|V@*CJ"M4UWhm|f .GGXNjjrt_] ,?"#e,^C|#%?+?EuUot_ Ho!*.l27 9]a1Q"::EeEJXm2v**09Idire#.<8FHGKKT5foKx{$,2OVSeUgjxS+?M^juo` e.6?G)KS n(7:RThk: 1"%'/CVQXYU_rRbr& n:FN,\.u>wnB|##00= >KQV6bnuy|}@QPXY]YVZ6fgQt%11]>"DJ"amz| v '.3g:xDFULYfqCrr!"&6**<BJW]fhds~ N,0i2:DMy  +>ALT+nno 5/CGv!A%9CjLOfvZD\D@ CCCCCCCC%D@Unknown G.[x Times New Roman5Symbol3. .[x Arial7.*{$ Calibri7. [ @Verdana5. .[`)TahomaC.,*{$ Calibri Light;. .[x HelveticaI Arial Unicode MS?= .Cx Courier New;WingdingsA$BCambria Math"1hgl{BqG3kG3 ':"|3 ':"|!SU08D8D' 2qHP $P/F2! xx|v Birmingham Schools ForumJanice MoorhouseJohn and Janice Moorhouse1                           ! " # $ % & ' ( ) * + , - . / 0 Oh+'0S ,8 X d p |Ƶ Schools ForumJanice MoorhouseNormalJohn and Janice Moorhouse136Microsoft Office Word@"=@Ͱu@2[D@J 83 ':GQ Rt  ( j  d.@"Arial---  2 >9c  c''  2 Q9c   2 QNc  c''@"Arial--- - @ ! %7-  2 .9 cSchools Forum  2 .c  &2 .cDec 18  D2 .&c  2 .9c  2 .BcPage   2 .^c1  2 .dc  2 .gcof  2 .qc   2 .sc7  2 .yc  c- - ''V:@"Calibri---  2 c":VB .2 c*:Virmingham Schools Forum     2 c:V  @"Calibri---@"Calibri--------------- 2 u :VThursday  2 uV:V13--- 2 pd:Vth---  2 ul:V  2 up:VDecember    2 u:V  2 u:V201  2 u:V8  2 u:V    2 J:V2 2 Q:V:00   2 h:V-  2 m:V  2 o:V4:00 pm    2 :V   =2 !:VƵ and Midland Institute,     2 :V  "2 :VMargaret Street   2 :V  2 :VB3 3BS  2 %:V    2 u:V   2 x:V  '- @ !T7-- @ !T7-- @ !V9-- @ !V9-- @ !vT:-- @ !vV:- - @ !T-- @ !T-- @ !V-- @ !V- - @ !XW9-- @ !XW7- - @ !7-- @ !7-- @ !9-- @ !9-- @ !v:-- @ !v:- - @ !XW-- @ !XW- - @ !-- @ !-- @ !-- @ !- ---  2 9c  9--- 2 @9Present:  2 t9    2 @9    2 @9  '--------- 42 Richard Green Primary Forum   ---  2 F  --- 52 Maxine Charles Primary Forum     2 N   2 P   /2 James Hill Primary Forum      2 -  --------- 2 Debbie  +2 James Secondary Forum    2 U --- 2 WCha 2 nir  2 w  ------------ 2  Mary Browning  ---  2  --- 2  Governors   2 4   2 6representative  2   ------ L2 ++Valerie Daniel Maintained nursery governor   ---  2 +  --- A2 =$Elaine Dupree Maintained Nursery HT       2 =y   P2 N.Steve Hughes Academies Representative (Special     2 N)  2 N   2 N   2 ` Jon Harris   2 `  2 ` Maintained   2 `S 2 `" pecial HT   2 `Y   2 `[    2 rSteve Howell P   12 rRU Representative City of   2 r  2 r Ƶ    2 r  2 rSchool  2 r    2 Jane Gotschel   2  Secondary  /2 ,Academies Representative    2    )2 Mike White Academies      2 !   2 #R 2 + epresentative  2 ~   >2 "Catriona Savage PVI representative   2 h  52 k(left the meeting at 4.05pm)    2    2 Sara  2   2 Reece  &2 PVI representative   2 J   2  David Room   )2 Teacher Associations   2 _   2 b   #2 Joanne Stallard  )2 Support Staff Union    2 lrepresentative  2    2  Tim Boyes BEP   2     2    #2 Martyn Scott BCC   2    &2 %Anne Ainsworth BCC     2 %   &2 7Paul Stevenson BCC  2 7    (2 ILindsey Trivett BCC  2 I   &2 [David Bridgman BCC    2 [   %2 mPaul Crossley BCC  2 m   ,2 Jaswinder Didially BCC    2    "2 Rachel OConnor   2   .2 Assistant CEO for Strat   Y2 4egic Transformation Partnership (left the meeting at    2    2 2.40pm)   2     2    2  In attendance 2 :  /2 Janice Moorhouse (clerk)   2   @"Calibri---  2   '- @ !8-- @ !8-- @ !S9- - @ !-- @ !J- - @ !-- @ !- - @ !8- - @ !8-- @ !8-- @ !S9- - @ !- - @ !-- @ !J- - @ !- - @ !-- @ !- @"Arial---  2 9c  $h9---  2 @9h$  ---  2 @9h$1  2 G9h$.  2 K9h$  '$h---  2 oh$   2 o h$Welcome and   +2 h$apologies for absence  2 Lh$    2 oh$  '$@"Arial- - -   2 $   2 $Action   2 $  '- @ !8-- @ !8-- @ !.9- - @ !g-- @ !Sh- - @ !-- @ !J- - @ !-- @ !- - @ !68- - @ !6g- - @ !6- - @ !6- h$9---  2 1@9$h2 2 1G9$h.1  2 1R9$h    2 C@9$h    2 U@9$h2 2 UG9$h.2  2 UR9$h    2 g@9$h    2 y@9$h    2 @9$h    2 @9$h  '$h--- 2 1oh$The   2 1h$C  2 1h$hair welcomed     2 1h$M  2 1h$embers   2 1(h$   2 1+h$a 2 12h$nd  2 1Bh$   2 1Dh$O  ,2 1Nh$fficers to the meeting   2 1h$  52 1h$and introductions were made.    2 1h$    2 Coh$   G2 Uo(h$Apologies for absence were received from     2 Umh$  "2 Uoh$Helen Porter Ma   22 Uh$intained Special HT Sharon   2 Uqh$,  2 Uuh$  2 Uw h$Scott BCC   2 goh$and  ,2 gh$Cllr Jayne Francis BCC  2 g h$    2 yoh$   2 oh$Absent:   2 h$A  "2 h$dam Hardy (BDES     2 h$)  2 h$,  2 h$  j2 ?h$Nicola Redhead Academies Representative (Alternative Provision)      2 h$   2 oh$and   2 h$   "2 oh$Paul Doddridge   ;2  h$(Primary Academy Representative)     2 h$    2 oh$  '$- - -   2 0$    2 @$    2 O$    2 ^$    2 n$    2 }$    2 $  ---  2 $  '- @ !$8-- @ !.$9- - @ !$g-- @ !S$h- - @ !$-- @ !J$- - @ !$- - @ !%8- - @ !%g- - @ !%- - @ !%- h9---  2 @9h  ---  2 @9h2  2 G9h.  2 K9h  'h---  2 oh  @"Calibri- - - - - - ---- - - --- :2 ohMinutes of the meeting held on   2 3 hThursday   2 nh8- - -  2 uhth---  2 }h  2 hNovember    2 h  2 h201  2 h8  2 h  '- - -   2   '- @ !8-- @ !.9- - @ !g-- @ !Sh- - @ !-- @ !J- - @ !- - @ !$8- - @ !8-- @ !8-- @ !.9- - @ !$g- - @ !g-- @ !Sh- - @ !$- - @ !-- @ !J- - @ !$- - @ !-- @ !- "SystemB D "XzKFS- - ccbbaa ՜.+,0 hp  Service Ƶ|"8D Ƶ Schools Forum Title  !"#$%&'()*+,-./0123456789:;<=>?@ABCDEFGHIJKLMNOPQRSTUVWXYZ[\]^_`abcdefghijklmnopqrstuvwxyz{|}~      !"#$%&'()*+,./012349:=Root Entry F`x8<@Data 1TableWordDocument 9SummaryInformation(SDocumentSummaryInformation8-MsoDataStore8`8MRMK11Q1==28`8Item  PropertiesUCompObj r   F Microsoft Word 97-2003 Document MSWordDocWord.Document.89q